Procedures for Requests for Disclosure, etc.
(1) 受付
① 請求書書式より「保有個人データ開示等請求書」（以下「開示等請求書」）の書式をダウンロードし、印刷してください。
② Please fill out the necessary information on the Request for Disclosure, etc. form (see ①), enclose the required documents (see ③ below) and the fee (see ④ below), and mail the completed request form to the address below.
Postal Code 102-8117
2-18-3 Iidabashi, Chiyoda-ku, Tokyo
Nikken Sekkei Ltd., Information Security Office
③ 必要書類
ご本人または代理人のみが請求することができます。ご本人の確認または代理人の確認ができる以下の証明書と、代理人請求の場合は委任状を請求書とともご郵送ください。
＜ご本人が請求手続きをされる場合＞
請求書に記載されたご本人の氏名と住所を確認できる公的証明書（住民票の写し（原本、発行後３ヶ月以内のもの）、または、運転免許証・健康保険証・マイナンバーカード（マイナンバーが打刻されていない表側のみ）等のコピー）
＜代理人が請求手続きを代理される場合＞
ご本人が請求される場合の必要書類（上記）のほか、代理人の代理権限を証する以下の書類、および、請求書・委任状に記載された代理人の氏名と住所を確認できる公的証明書（住民票の写し（原本、発行後３ヶ月以内のもの）、または、運転免許証・健康保険証・マイナンバーカード（マイナンバーが打刻されていない表側のみ）等のコピー）
＜代理人の代理権限を証する書類＞
・ご本人が代理人に代理権限を与える場合
委任状、および、請求書・委任状に記載された代理人の氏名と住所を確認できる公的証明書（住民票の写し（原本、発行後３ヶ月以内のもの）、または、運転免許証・健康保険証・マイナンバーカード（マイナンバーが打刻されていない表側のみ）等のコピー）
委任状書式より委任状の書式をダウンロードし、印刷して、必要事項をご記入のうえ、請求者ご本人にて署名・押印いただき、上記②の請求書とともにご郵送ください。
・ご本人が未成年者で、代理人がご本人の親権者である場合
本人および代理人がともに記載され、その続柄が示された戸籍謄抄本または住民票の写し（原本、発行後３ヶ月以内のもの）
・ご本人が成年被後見人で、代理人がご本人の成年後見人である場合
登記事項証明書
④ Fees
For requests to be notified of the purpose of use of data held at Private, or for requests for disclosure of data held at Private or for records of provision to third parties, a fee of 1,000 yen (including consumption tax) will be charged per request (payment of the fee must be made via postage stamps only).
When sending your request by mail, please enclose 1,000 yen in postage stamps along with the Request for Disclosure, etc. (②) and the required documents (③). If we are unable to comply with your request for disclosure, etc., we will return the postage stamps you sent.
(2) Handling Requests for Disclosure, etc.
Upon receipt of the above Request for Disclosure, etc., we will respond without delay as follows.
<Cases in Which We Can Respond to Disclosure Requests, etc.>
① Requests for notification of the purpose of use of data held at Private, requests for disclosure of data held at Private, and requests for disclosure of records of provision to third parties
We will respond via mail or email based on your preferred method of disclosure, as indicated on the request form for disclosure, etc., mentioned above.
② Requests for correction, addition, or deletion of data held at Private; requests to suspend third-party use of data held at Private
We will notify you by mail that we have processed your request.
The documents submitted at the time of your request to verify your identity or that of your representative will be enclosed with the mailings for items ① and ② above, respectively, and returned to the address listed on the official identification document enclosed with the request form. (If you requested email notification regarding item ② above, the documents will be sent separately by mail.)
<Cases Where We Cannot Comply with Requests for Disclosure, etc.>
If we do not take all or part of the requested measures, or if we take measures different from those requested, we will return the documents verifying your identity or that of your representative—which were submitted at the time of the request—along with the fee (postage stamps), by mail, along with an explanation of the reason.
The same applies if the data held at Private for which a request for disclosure, etc., was made does not exist.
The same applies if there are any deficiencies in the information provided on the request form or in the required documents.
(3) Other
The information described in (2) above will be sent to the address of the individual (or, in the case of a request made by a representative, the representative) listed on the request form in (1)②.
Please note that the information provided on the Request for Disclosure, etc. form will not be used for any purpose other than processing this request.